Friday, October 7, 2011

Exceptional Customer Service

Customer service is critical to small businesses. Good customer service can be the difference between being able to survive and great success. Business to customer loyalty is what makes a company stand out.
  • Listen to your customers. Really listen, by re-capping the conversation and asking questions so that your customer knows you understand what they are looking for. Have you ever been on the telephone with someone in customer service that seems like they are answering someone elses question? Pure frustration. When you ask your customers questions and summarize what you are hearing your customer say, it lets them know you are on the same team...customer satisfaction!
  • Respond and Update Clients Quickly. Respond and update your client even if there's nothing to report. Hearing, "I received your request and am doing the best I can to get you your answer." is better then hearing nothing at all. If you can't get your customer the answer, try to provide a time line as to when you will have what they are looking for. I think we have all been on the receiving end of hearing nothing and I think it's fair to say that hearing, "I have received your request and I will let you know as soon as I have an answer for you." is better then hearing nothing at all.
  • Fix Your Errors. If an error was made that will affect your customer it's best to let them know and fix it to the best of your ability. Not taking responsibility for your own mistakes is a good way of gaining a bad business reputation. Transparency is important in any business. Handling errors honestly and efficiently is a great way to build a partnership with your client. You can defuse a bad situation just by saying you are sorry and reassure them the necessary steps are being taken to prevent the situation form occurring again.
  • Go the Extra Mile. Customers are happy when they get what they expect, and they are won over when they get even more than what they expect. In order to do this, make certain that what you are offering really is something that your customer can value and then go the extra mile by sending them a personal thank you note, or follow up call to be sure they are satisfied.
  • Put Yourself in their Shoes. It's as simple as treating your client the way you like to be treated as a client. Ask yourself this question; if you were in their shoes and were being treated the way you are treating them, would it be a good experience? If so, you're doing a great job.
Clients feel appreciated when providing exceptional customer service and are likely not only to come back, but to tell others about their positive experience. Providing great customer service will help you build the lasting business relationships needed in order to grow and become profitable.


  1. My cousin recommended this blog and she was totally right keep up the fantastic work!

    Know Your Customer

  2. Thank you for the compliment kousalya. I am glad that you and your counsin are are enjoying my blog. Did you feel that one (or more) of the points above were helpful to you and your business? What other posts did you find interesting or helpful?

  3. One more thing to be added is treat him as your family member, you will for sure solve his problem!!Customer Service CV Templates

  4. Thanks for sharing, I will bookmark and be back again

    Know Your Customer

    1. Thanks for your comment gowshika, I am glad that you enjoyed Exceptional Customer Service. You may also enjoy my blog October blog on How to Boost your Sales Network or my August blog on Hiring Exceptional Employees.
      I look forward to hearing from you soon!

  5. “Respond and Update Clients Quickly.” – This is a very important aspect of good customer service. If you can’t respond to your customers' demand on time, you’ll surely lose them. For example, if you missed one call from them, they’ll surely look for another company who is more responsible in answering calls. Don’t let this happen. If you don’t want to miss any calls from your customers, hire an answering service company. They’ll be responding to your customers' calls and concerns on time. #Ruby Chelmsford